Board Positions - Volunteers Welcome!

Duties of the President: (Edward Toy)

• Supervise the affairs and activities of the association.
• Represent the association within the community.
• Preside and maintain order at all meetings.
• Appoint all committees as deemed necessary by the Board of Directors. All appointees
  must be approved at a general meeting.
  • Appoint a Nominating Committee in accordance with Article VIII section 2.
• Act as Ex-Officio Member of all committees.
• Work with the Treasurer that all tax paperwork and returns have been completed and
  submitted in a timely manner.

Duties of the Vice President – Intramural Coordinator: (Jillian Toy)

• Perform the role of the President in their absence.
• Represent all intramural coaches and players at all business meetings.
• Supervise the preparation of team rosters and maintain current rosters.
• Supervise the scheduling of practices and games.
• Appoint coaches for the intramural teams.
• Keep the Board apprised of the intramural program.
• Appoint any member to a position that will assist them in their role.

Duties of the Vice President – Travel Team Coordinator: (Sean Duffy)

• Represent all travel team coaches and players at all business meetings.
• Organize and administer travel teams.
• Appoint travel team coaches for confirmation by the Board of Directors.
• Verify scores are reported as required by the leagues the teams are participating in.
• Keep the Board of Directors apprised of the travel team program.
• Represent SASA at all required meetings by the leagues that SASA participates in.
• Coordinate and secure gym time for indoor travel teams with regard to practice and
  games.
• Responsible for distributing the SASA travel guidelines and anticipated expenses to all
  parents and guardians of travel players.
• Appoint any member to a position that will assist them in their role.

Duties of the Secretary: (Jillian Toy)

• Record the minutes of all business meetings.
• Maintain complete records of all association activities.
• Maintain a current list of elected officials, appointed positions, and membership on
  standing committees. Names, addresses, e-mail addresses, and cell phone numbers
  should be included.
• Distribute minutes to the Board of Directors within one week of the conclusion of a
  meeting.
• Maintain a listing of all members in attendance at all association meetings.
• Inform all Board members and interested parties of all regularly scheduled and special
  meetings.

Duties of the Treasurer: (Dennis Frankenfield)

• To collect all money due to SASA and to deposit such funds to appropriate accounts.
• Assume complete responsibility for all association finances.
• Keep the books and financial records of the association.
• Pay bills as authorized by the Board of Directors through the issuance of checks.
• Prepare monthly financial reports.
• Prepare a budget for submission at the January Board meeting.
• Secure approval by the Board of Directors on all non-recurring normal business expenditures over $250.
• Coordinate all areas concerning insurance, both in selecting the types and companies.  This also includes the disbursement of claim forms to those needing them.
• If applicable, assume responsibility for preparing tax returns.

Duties of the Treasurer – Travel: (Jason Ripka)

• To collect all money due to Souderton Travel and to deposit such funds to appropriate accounts.
• Maintain complete records of all Travel activities
• Assume complete responsibility for all Travel finances.
• Keep the books and financial records of the Travel Teams.
• Pay bills as authorized by the Vice President – Travel Coordinator through the issuance of checks.
• Prepare a budget for submission at the January Board meeting.
• Provide all financial records to the Treasurer.

Duties of the Equipment Coordinator: (Mickey Hurley)

• Assume complete responsibility for the maintenance, procurement, distribution, repair, and storage of all the equipment owned by SASA.
• Evaluate and present for the Board of Directors authorization, the equipment needs for the upcoming season, prior to the start of the season.
• Procure quality equipment at competitive prices. All authorized purchases in excess of $2,000 shall be procured by at least three (3) competitive bids.
• Replacement equipment valued at less than $25.00 per item may be obtained without prior approval of the Board.
• Keep records of equipment expenses and inventory.
• Distribute equipment to coaches. Outline their responsibilities with regard to care, minor repair, and return at the end of the season.
• Post season retrieval and storage of equipment.

Duties of the Registrar shall be as follows: (Jillian Toy / Sean Duffy)

• Be responsible for documenting all player/volunteer registration.
• Be responsible for distribution of registration materials.
• Be responsible for turning over all registration forms, broken down by age group to the Vice Presidents.
• Be responsible for rostering all travel teams and all intramural players with EPYSA.
• The Registrar’s will be appointed by the Vice President’s.

Duties of the Rec-Select Coordinator: (Bill Hettel)

• Collect rating sheets from the Vice President – Intramural Coordinator to use to help establish rec-select teams.
• Schedule a meeting with interested coaches who wish to participate in Rec-Select tournaments.
• Register teams for rec-select tournaments.
• Collect registration forms and payments from players.
• Supervise the scheduling of practices.
• Report out to coaches their schedules for tournaments registered.